Roles and Responsibilities
- Managing executives calendars and set up meetings, scanning of email, performing regular coordination tasks
- Handle and prioritize all routine outgoing or incoming correspondence.
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Anticipate Travel needs and agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.
- Creates logical itinerary based on MDs availability.
- Provides support with travel documentation and procedures including visas.
- Takes brief and delivers full event management within budget.
- Prepares agenda as directed by MD.
- May provide on-site facilitation of event including taking notes.
- Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting, proof reading materials for consistency, grammar, and spelling.
- Assists with miscellaneous complex administrative tasks.
- Invoicing and accounts reconciliation support
- Office/meeting room bookings
- Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organization.
- Attend regular internal forums and calls.
Desired Candidate Profile
- Used to working with confidential information.
- Excellent attention to detail.
- Good skills in Word, Excel, PowerPoint and Outlook.
- Superior relationship-building skills.
- The ability to stay calm under pressure.
- Ability to work independently and in a team.
- Ability to deal with ambiguity
Salary: 7,00,000 - 10,00,000 P.A.
Functional AreaAdministration & Facilities
Role CategoryFacility Management
Employment Type:Full Time, Permanent
Does Not Matter
The Search House (A Div of JSD Search House Pvt. Ltd.)
Our client is a US based MNC serving food manufacturing companies globally. It as originally a family grown,now having a global presenceand substantial market share in high-quality food ingredients, from seasoning and sauces to breadings, coatings, flavors, bakery products, and more.
Committed to helping our customers create better products – and a better, more sustainable world. Focused on creating the food system of the future – delicious, nutritious, sustainable.
Contact Company:The Search House (A Div of JSD Search House Pvt. Ltd.)
Reference Id:Executive Assistant to Managing Director - MNC in Food Ingredients